The Dallas Foundation

The Dallas Foundation is a community foundation that brings together people, ideas, and investments in Greater Dallas so individuals and families can reach their full potential. Working closely with our donor partners, we share our expertise, leadership, and opportunities to co-invest in solutions that match their interests and make a meaningful difference. We also support programs that benefit children ages birth to 3 as well as those that advance equity and inclusion, ensure community and economic resilience, and enhance our community’s nonprofit ecosystem, prioritizing partnerships that reduce intergenerational poverty and meet today’s pressing needs while positioning Greater Dallas for a brighter, more equitable tomorrow.

Position Summary:

The Staff Accountant plays a key role in supporting the day-to-day financial operations of the Foundation. This early-career position is ideal for an individual who is detail-oriented, eager to grow professionally, and passionate about the mission-driven work of community philanthropy. The Staff Accountant will assist with daily gift processing, weekly accounts payable processing, weekly grant disbursements, general ledger accounting, reconciliations, and financial reporting in support of accurate and timely financial management.  This role will also support annual audits, propose process improvements, and provide solutions to internal clients and vendors.

Duties and Responsibilities:

To excel in this role, the ideal candidate must demonstrate proficiency in fulfilling each essential duty and responsibility.  These include the following:

Core Accounting Functions

• Prepare daily accounting tasks, including journal entries, bank and investment reconciliations, and general ledger       maintenance
• Assist with month-end and year-end close processes
• Support preparation of financial reports for internal and external stakeholders – this includes audit and 990 schedules
• Help ensure compliance with organizational policies, GAAP, and applicable laws and regulations
• Collaborate with other departments to provide financial data and insights as needed
• Participate in process improvement initiatives
• Pursue applicable professional development opportunities to maintain current knowledge and ensure compliance for the Foundation 
• Perform other duties as assigned

 Disbursements & Payables

• Complete payments and control expenses by receiving, processing, verifying, and reconciling invoices
• Prepare checks, wires, and ACHs
• Maintain vendor files, W-9 forms, and prepare 1099s
• Prepare and maintain accounting records for The Foundation, including but not limited to accounts payable, cash disbursements, journal entries, etc.
• Review accounting documents for accuracy, clarity, and compliance with Foundation policies and procedures, accounting standards, and relevant laws and regulations
• Monitor account balances, track expenses, and prepare analysis of accounts and related financial activity to produce monthly financial reports
• Research information to provide accurate and timely solutions to internal clients and vendors

Gift Entry & Donor Transactions

• Maintain constituent records and process contributions, including credit card transactions, check deposits, stock transactions, wires, and ACH transfers
• Create and send tax receipts and acknowledgements to donors
• Determine legal credit for gifts/payments and research donor or fund questions related to gifts, when needed
• Manage credit card donations and ensure compliance with security standards
• Support Foundant database to maintain best practices related to constituent records management, including data entry to ensure that the most comprehensive and up to date data is housed securely and correctly
• Evaluate incoming payments and documentation to ensure that necessary information is on file to support donor restrictions and proper accounting treatment
• Partner on any complex or unusual gift entry, as necessary

Supervisory Responsibilities: 

None

Qualifications:

To perform this job successfully, an individual must be able to perform each essential qualification satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.   

• Aligned with The Dallas Foundation’s Organizational Values
• Highly organized, able to multi-task and track multiple projects 
• Heightened sense of initiative as a self-starter  
• Superb customer service  
• Excellent verbal and written communication skills  
• Strong interpersonal skills, ability to establish effective relationships with both internal and external audiences  
• Strong mathematical aptitude  
• Excellent time management and attention to detail  
• Strong analytical skills 
• Computer literacy, including Microsoft Office, particularly Excel, and experience with accounting and database systems   

Education/Experience:

• Bachelor’s degree in Accounting required
• Minimum of 2 years related experience required. Non-profit experience a plus
• Experience with Foundant a plus
• Strong proficiency in Microsoft Excel
• Familiarity with fund accounting or grant management processes preferred
• Desire to grow professionally in nonprofit finance

 Physical Requirements:

The physical requirements and work environment are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.   

• Moderate noise level 
• Occasional standing and lifting of at least 5 pounds 
• Prolonged period sitting at a desk and working on a computer 

Work Environment:

The Dallas Foundation supports a hybrid work environment where all employees are expected to work in the office Tuesdays through Thursdays, with optional remote work on Mondays and Fridays.

Microsoft Office applications form the primary digital workplace along with Foundant Technologies’ CommunitySuite, Grants Lifecycle Manager (GLM), and Scholarship Lifecycle Manager (SLM).

Values and Culture Statement:

• Dedication
• Inclusivity
• Relationships
• Connectedness
• Trust

The Dallas Foundation is a place where people genuinely care—about each other and the work we do. We collaborate, support one another, and hold ourselves to a high standard—striving for excellence in everything we take on. There’s a strong commitment to our community and to helping our fund holders create meaningful impact. It’s a flexible, welcoming environment where relationships matter, work-life balance is respected, and there’s always room to laugh while working toward something meaningful together.

Benefits:

Benefits include medical, dental, and vision insurance as well as a 401(k) program, with employer match, and paid time off.  

This job description is not a comprehensive list of all assigned duties, responsibilities, or aspects of the job and may be amended at any time at the sole discretion of The Dallas Foundation.